I. Composition of the Board of Trustees The Board of Trustees of the J.C. Clegg Public Library consists of nine (9) members. II. Appointment, Term of Trustees All members of the board of trustees of the public library shall be appointed by the mayor, by and with the approval of the city council, and the term of office for each trustee shall be for a six (6) year period. Terms beginning on July 1 of the year of the appointment. III. Job Description of Trustee Job Title: Library Board Trustee Accountable to: The taxpayers and the people served by the library. Duties: Attend all board meetings. Read board meeting minutes and other materials sent out before the board meeting. Become informed about all phases of library operations. Participate in board meetings. Serve on committees as assigned by the board president. Lend expertise and leadership to the board for the good of the library. Actively participate in system wide workshops and activities. Participate in fundraising activities. Visit the Library often and become acquainted with its services by using them. Qualifications: To have a true sense of the Library’s enormous importance to the economic and social life of the community. Appreciation of Library and a desire to provide the best possible service for the community. Sensitivity to the political conditions of the community. Skills, Beliefs, Abilities: Ability to work with people. Ability to lead and preside at board meetings. Ability to plan. Belief in the importance of access to the materials of lifelong independent learning for everyone. Ability to communicate effectively. IV. Compensation of Trustees Members of the board of trustees shall receive no compensation for their services. V. Grounds for removal of Trustees The removal of any trustee permanently from the city, or absence from 6 (six) consecutive regular meeting of the board, except in case of sickness or temporary absence from the city, without due explanation of the absence shall render the office as trustee vacant. VI. Vacancies on the Board of Trustees Vacancies on the board shall be filled by appointment by the Mayor with the approval of the city council. The Board may nominate for consideration by the Mayor nominees to fill any vacancy to complete the non-expired term. VII. Powers, Duties, of Trustees The board of the Library Trustees has and exercises the following powers: 1. To meet and organize by the election of one of their number as president of the board, and by election of a secretary and such other officers as the board may deem necessary. 2. To have charge, control and supervision of the public library, its appurtenances and fixtures, and rooms containing the same, directing and controlling all the affairs of such library. 3. To employ a Library Director for the proper management of the library, and fix their compensation. 4. To remove such Library Director by vote of two-thirds (2/3) of such board for misdemeanor, incompetence, or inattention of such employment. 5. To direct the Library Director to select and make purchases of all items considered necessary for the operations of the Library within budgetary limits set by the City Council. 6. To authorize the use of the library by non-residents of Linn County. 7. To make, adopt, amend, modify, or repeal bylaws, rules and regulations, not inconsistent with law, for care, use, government, and management of the library and the business of the board, and fixing and enforcing penalties for the violation thereof. 8. To have exclusive control of the expenditures of all portions of the funds allocated by the city and county for library purposes, and of the expenditure of all monies available by gift or otherwise for the erection of library buildings, and of all other moneys including fines and fees collected under the rules of the Board of Trustees. 9. To accept gifts of real property, personal property, or mixed property, and devises and bequests, including trust funds; to take title of said property in the name of the library; to execute deeds and bills of sale for the conveyance of said property; and expend the funds received by them from such gifts for improvement of the library. 10. To make and send to the Council, on or before the first day of January in each year, an estimate of the amount of funds necessary for the improvement, operation, and maintenance of the Library for the coming fiscal year, the amounts expended for like purposes for the two preceding years, and the amount of income expected for the next fiscal year from sources other than taxation. The City Council will also be advised of all funds in the "J.C. Clegg Fund" and the amount of money that is expected to be spent from this fund in the next fiscal year. 11. To keep a record of its proceedings. The Board shall make a report to the City Council immediately after the close of the municipal fiscal year. This report shall contain statements of the condition of the Library, the number of books added, the number circulated, the number lost or note returned, the amount of fines collected, the amount of money expended for maintenance of the Library during the year, and goals for the next fiscal year.
